Item Upload Inventory Fields

This article contains a brief description of each inventory field. The fields themselves are indicated by their bold type face. Each field is followed by a hyphen (-), which is followed by the corresponding Bulk Upload column header in italic typeface, followed by another hyphen. Fields marked with an asterisk (*) immediately after the field name are required. The order in which the fields appear here mirror the order in which they appear on the Create Listing and Edit Listing pages.

Status* - Status - Valid entries for this field are For Sale and Inactive. Items marked Inactive will not appear to buyers.

Department* - Department - This is the top level categorization field, determined by an item's age, rather than style, with the exceptions of Mixed Era and Collectibles. Valid entries are Antiques (approx 100+yrs old), Vintage (20-99 yrs old), Collectibles, Mixed Era (for assemblages, and one of a kind items), Reproductions, Contemporary (less than 20 yrs old), and New. An item's description should be in agreement with it's age-related department.

Category* - Categories- These are “groupings of items regarded as having particular shared characteristics. They are NOT age descriptors, with the exception of the word “Antiquities,” which refers to items from before the Middle Ages (approx 500AD).

For a complete listing of categories, see the relevant drop-down menu in the Create Listing or Edit Listing pages. Examples include Ceramics, Fine Art, and Glass.

Subcategory - Subcategory - The subcategory options change depending on the category. For a complete listing of the valid subcategories for a given category, see the relevant drop-down menu in the Create Listing or Edit Listing pages. Make sure you first select the appropriate category from that drop-down menu.

Listing Title* - Title - This is the name of the item that appears that appears in all listings. Together with the primary image, it is the first thing buyers will see.

Price* - Price - This is the price in US dollars.

Quantity* - Quantity - This field must contain either an integer number of Unlimited.

Description* - Desc - This field is for describing your item in more detail than what is given in the title. Ideally, the first 3 words should be the main descriptors, as that improves an item's searchability. The description should not include the word "Antique" unless that accurately describes the age of the item.

Reference Number* - RefNum - The reference number must be a unique string of characters at least one character long. This is one of the most important fields, especially since it is the referent used by the bulk uploader when it determines which item to edit/update.

Height* - Height - In inches. The dimensions and weight fields are required so that shipping rates can be automatically calculated.

Width* - Width - In inches.

Depth* - Depth - In inches.

Weight* - Weight - In pounds.

Type / Pattern - Type - 

Country of Origin - CtryOrig - For a list of valid entries for this field, see the relevant drop-down menu in the Create Listing or Edit Listing pages.

Maker - Maker - For example, this field might contain the publisher or manufacturer name.

Style - Style - 

Condition* - Condition - This field should contain general descriptors like Flawless, Like New, Good, Fair, Poor, etc. Detailed information about the condition of your item should be provided in the description field.

Year* - YearMade - Exact years are preferred, if certain, but approximations are industry acceptable.  Some Sellers use date ranges (ie 1945-46). Others prefer to use Circa and an approximated year (ie c.1920). Other acceptable dating includes by decade (ie 1870s),  or by using the words "early", "mid", or "late" with the century (ie late 19th century. Note: A century  describes the one hundred years preceding the number. So, for example, the 19th C describes the one hundred years preceding the year 1900, or 1800-1899.

Materials - Material - The main materials out of which the item is made.

Determined at Purchase - Mark this field if you'd prefer to decide on the method of shipping of your item only when someone expresses interest in it. This is especially valuable if an item is bulky or may be difficult to ship. There is no way to mark this field in a Bulk Upload file. Instead, enter Determined At Purchase in the Bulk Upload Shipping Type field.

Fixed Shipping Cost - ShippingCost - To enter a fixed shipping cost on an item, you must mark this field and enter a valid price in US Dollars. The bulk uploader will ignore this field unless you specify Fixed Shipping in the ShippingType field.

Shipping Option - ShippingType - Valid entries for this field are FedEx 2 Day, Local Pickup, Free Shipping, UPS Ground, UPS 2nd Day Air, USPS Priority Mail, USPS Parcep Post, USPS Express Mail, and Determined At Purchase. If this field contains Fixed Shipping in a Bulk Upload file, the bulk uploader will look to the ShippingCost field.

Primary Image - ImageFile - This is the first image that buyers will see on the item detail page. It is also the image that will appear as a thumbnail when the item is returned in search results. Entries for this field in a Bulk Upload file must be valid ftp or http urls to images, which will be downloaded onto the GoAntiques servers.

Image 2 - ImageFile2 - This field and subsequent image fields are for additional images. Entries for these fields in a Bulk Upload file must be valid ftp or http urls to images, which will be downloaded onto the GoAntiques servers.

Image 3 - ImageFile3 - See above.

Image 4 - ImageFile4 - See above.

Image 5 - ImageFile5 - See above.

Image 6 - ImageFile6 - See above.

Image 7 - ImageFile7 - See above.

Image 8 - ImageFile8 - See above.